Job Search Results for secretary

Insight Global is seeking an Administrative Assistant to join our education client in Cupertino, California. This is a "Gifted and Talented" K-12 school with a 290 student population. This role would... More be performed as a part of the school's admissions office and is estimated to be 3 to 6 months in length, but with a strong possibility of extensions if admissions demand continues to be in a surplus. Responsibilities are as follows: Event Coordination: Schedule and coordinate admissions events such as open houses, information sessions, playgroups, workshops, student assessments, interviews, and student shadow days. Communicate about event scheduling and logistics with relevant staff and prospective families. Handle day-of logistics at in-person events such as set up/clean up of the welcome table, name tags, coffee station, and warmly greet the guests. Inquiry Management: Respond promptly and professionally to inquiries from prospective families via email, phone, or in-person visits, providing accurate information about the school's programs, admissions requirements, and application procedures. Data Management and Integrity: Support accurate and up-to-date records of prospective student inquiries, applications, and enrollment status using the school's admissions management software or database, ensuring data integrity and confidentiality.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking for an Administrative Assistant in the Norfolk, Virginia area. This candidate should have experience working in either Construction or Engineering firms. This candidate will be... More responsible for maintaining accounts payable balances and general office tasks/ maintenance.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's... More behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

- Associate Degree or equivalent years of work experience- Strong Data Management and organizational skills- Strong Written and Verbal Communication skills- Experience Receiving/ processing mail /... More distribution *Prepare documents and emails. *Schedule, attend and assist at meetings. *Answering calls *Greeting and assist visitors. *Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it. *Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing. *Submitting all apprenticeship paperwork to the JATC.Member Services *Assisting members with any questions they may have. *Investigation of members records for inaccuracies. *Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.) *Review of pending applications. Inform reps on any paperwork that is pending.Office Upkeep *Maintain files in correct order insuring that each member's documentation is in proper file. *Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use. *Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is seeking an administrative assistant to join one of our leading utilities construction clients. In this role you will be responsible for answering customer inquiries, managing... More correspondence, inventory management, and assist with scheduling and appointments. To be successful in this role you will need strong communication skills, attention to detail, ability to multitask, and prior experience with Microsoft Office (Excel).We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Maintain the CEOs outlook calendar and provide administrative assistance as requested. Assist with the processing of CHRO and Partners monthly corporate card(s) by collecting receipts for expenses.... More Assist with travel and lodge arrangements. Assist with printing, binding, and preparing of any materials as requested. Assist with any mailing and shipping via FedEX, UPS, USPS, etc. Assist with ad hoc projects and firmwide events. Serve as backup in ensuring kitchen, reception area, and common areas are clean and tidy at all times.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

A large and reputable university in Arizona is looking for an experienced and skillful Executive Administrative Assistant to join their collaborative and fast-paced team. This individual will report... More directly to the Vice President & Chief Operating Officer. This team is looking for someone highly organized and a skillful communicator, with effective methods for multitasking and triaging diverse requests and tasks. This includes managing and scheduling multiple (sometimes urgent and critical) meeting and travel requests simultaneously with internal and external stakeholders; managing executive calendars; predicting, preventing, and when necessary, remedying scheduling conflicts; answering emails and messages promptly; supporting planning and day-of coordination for events and VIP visits; anticipating and articulating needs, requests, and potential problems before they arise; and is energized by and can also remain calm and grounded within a fast-paced environment. The ideal candidate will also be professional and can engage with senior leaders within the company and the state across multiple fields and sectors, including higher education, medicine, public health, government, industry, and philanthropy. This person will work closely with other university offices and external stakeholders to coordinate executives involvement in university events and VIP visits, including identifying and saving dates, sending calendar invites and details, securing agendas, putting together and sharing supplemental materials (e.g., headshots and bios), and assisting with any day-of logistics to ensure events, meetings, and visits go smoothly. This individual will also provide back-up to other staff in the office.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Executive Administrative Assistant to work for a well established and growing financial advisory firm in Birmingham, AL. The position is on site M-F 8:30 - 5. The... More following list is a list of responsibilities of the role:? Ability to prioritize projects and manage time? Provide outstanding customer service? Excellent communication -- both verbal and written? Good-natured, positive attitude? Self-directed initiative? A desire for continuous learning? Ability to adhere to complex regulatory and compliance requirements? Ability to work well in a fast-paced, demanding environmentResponsibilities:Assisting the Financial Advisors in managing the firm wide offices to exceed excellent and regulatory expectations include:? Helping manage the calendar continuously throughout the year? Scheduling appointments both for the CEO and all financial advisors? Booking all travel arrangements for the company as needed? Keeping CRM system up to date and accurate? Ensuring CEO is organized and prepared for all team and client meetings? Coordinating with IT department on all office equipment? Organizing office operations and procedures ? Helping to keep the office tidy, both front office and back office? Keeping inventory of office supplies and ordering as needed? Maintaining company's filing system? Managing compliance ? Maintaining confidential information? Following through on any outstanding projects? Various industry specific tasksWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

My client, a federal government integrator headquartered in northern VA, is seeking an executive administrative assistant to support their DHS customer at their HQ building in Arlington, VA. Their... More day to day responsibilities will include supporting 1-3 "principals" for the federal client - calendar management, coordinating travel arrangements through concur, and taking meeting minutes/preparing action itemsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less