Executive Assistant

Post Date

Jan 03, 2025

Location

New York,
New York

ZIP/Postal Code

10011
US
Apr 08, 2025 Insight Global

Job Type

Contract-to-perm

Category

Administrative Assistant

Req #

DGO-753636

Pay Rate

$23 - $29 (hourly estimate)

Job Description

Pay Rate: 30/hr
Provide seamless calendar management for a customers CFO & CTPO. Optimize their
schedules to create more time for strategic initiatives by efficiently managing conflicting
priorities and minimizing time conflicts
Proactively support a wide variety of professional administrative tasks including, but not
limited to, travel arrangements, event planning and coordination, expense reports,
preparing itineraries and agendas, and compiling documents and presentations for
meetings
Act as a liaison between the CFO & CTPO and internal/external stakeholders, handling
correspondence, emails, and phone calls with professionalism and confidentiality
Coordinate the logistics of executive meetings, conferences, and departmental events,
including arranging travel, preparing agendas, arranging catering, etc.
Monitor deadlines and follow up on action items, ensuring timely completion of tasks and
facilitating effective decision-making
Plan, execute, and oversee Finance & Tech team group events and team-building
activities

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected].

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Required Skills & Experience

3+ years of professional experience as an Executive Assistant, or similar position

Experience supporting a CFO/CTPO of a fast-paced company, strongly preferred

Experience with executive-level calendar management, including working across

multiple time zones

A high level of integrity, discretion in handling confidential information, and

professionalism in dealing with senior professionals inside and outside the company are

critical

Extensive experience using office software and administrative tools such as Google

Suite and Slack, working within a MacBook environment

You're resourceful and take ownership of tasks end-to-end. You rarely get stuck; if you

do, you figure out how to get unstuck. You give and take feedback well and prefer

transparent and honest communication

Strong attention to detail, ensuring that all communications, deliverables, and projects

are accurate, professional, and audience-appropriate

Exceptional problem-solving skills, and the ability to maintain composure and switch

tasks efficiently in a rapidly changing environment, see the "big picture," and be

proactive to prevent problems/conflict

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.