Administrative Operations Assistant

Post Date

Apr 19, 2024

Location

San Francisco,
California

ZIP/Postal Code

94109
US
Jul 23, 2024 Insight Global

Job Type

Contract

Category

Administrative Assistant

Req #

SFR-698885

Pay Rate

$24 - $36 (hourly estimate)

Job Description

Our client is seeking a full-time Administrative Operations Assistant to support the day-to-day processes related to the operation and function of the Operations team. This person will be reporting to the Operations Manager. The essential functions of the role will include:



Administrative Tasks (50%)

Note taking
Assisting with migration of electronic files between platforms
Helping troubleshoot file errors
Updating documentation (both paper and digital)
Providing administrative support for other teams
Other administrative tasks as needed


Front Desk Tasks (40%)

Open the office and prepare the kitchen each morning
Answer the office phone and forward calls/messages to the appropriate staff members and teams.
Manage supply inventory, including placing orders and stocking supply areas
Manage incoming/outgoing mail deliveries
Communicate with Ops team and those expecting visitors to the office to help maintain safety and security
Respond to request tickets from staff and team members
Assist with minor office clean up, including kitchen and common areas


Event Tasks (10%)

Prepare office conference rooms for internal and external meetings
Welcome guests to the office, providing them with beverages and identifying tags
Support the Internal Events Coordinator with onsite staff events
Other projects and tasks determined in collaboration with the Operations Manager

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected].

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Required Skills & Experience

MUST HAVES

2-3+ years of Office support staff experience
Documentation experience
High school degree or equivalent
Microsoft Office proficiency (Expert Preferred)
Familiarity with SharePoint
Good understanding of filing systems

Nice to Have Skills & Experience

PLUSSES

Experience as an administrative assistant, or another position where youve interacted with clients or the general public
Light knowledge of facilities management
Proficiency in Excel
Experience with SharePoint migrations

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.