Job Search Results for administrative assistant

Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a... More couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Our client is looking for an Administrative Assistant to join the Las Vegas, NV office!4-month contract. 100% on-site and the hours are Monday-Thursday 7:30am-5:30pm and Friday 7:30am-11:30am.This... More position is a temporary Administrative Assistant role supporting an employee who will be out on maternity leave. There will be a two-week overlap at the beginning of the assignment for training, as well as a two-week overlap at the end to support a smooth transition when the employee returns.?Oversee and manage the front desk on a daily basis?Greet and sign in visitors; maintain a professional and welcoming environment?Answer incoming phone calls and respond to emails promptly and professionally?Set up conference rooms for meetings, ensuring all technology is functioning properly?Stock the break room and maintain cleanliness and organization?Print, copy, and troubleshoot printers as needed?Order catered lunches, set up food for meetings, and manage cleanup afterward?Coordinate and manage basic facility-related work orders (e.g., HVAC issues, water filter replacements)?Handle FedEx deliveries and shipments?Assist with production support as capacity allows, including copying, scanning, and binding proposalsWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Our large CPG client in Stamford, CT, is looking for a temporary (6 mo) administrative assistant to join the team for an employee's leave. This role will provide high-level administrative,... More operational, and office support to three Marketing Vice Presidents, ensuring the smooth and efficient day-to-day functioning of executive schedules and marketing operations. This role is responsible for calendar management, proactively identifying and flagging scheduling conflicts or meeting overlaps, coordinating meetings across Marketing, Media, Consumer Insights (CMI), Brand Teams, Icomm, and other internal partners, and managing all meeting logistics including room setup and materials. The Administrative Assistant also arranges domestic and international travel, supports general office needs, and serves as a key point of contact for these VPs. In addition, the role manages operational processes such as opening and tracking purchase orders (POs), supporting budget processing, submitting and tracking contracts through the CLM system, and processing Free of Charge (FOC) orders for product samples across brands. Working largely independently, the Administrative Assistant handles scheduling, system-based processing, document management, and follow-ups with strong attention to detail, discretion, and organization while supporting fast-paced marketing and media teams across multiple brands and functions.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our HVAC company. This role is essential in ensuring smooth office functions, assisting with... More scheduling, customer service, and internal coordination between field technicians and office staff.We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .Less

Insight Global is looking for an Administrative Assistant to support a large healthcare client in Indianapolis, IN. This position will be 5 days onsite with core working hours between 9a-4p. This... More individual will be supporting the operational planning for a new hospital build. They will be spending most of their time in meetings assisting the facilitator - taking minute notes, scheduling meetings, sending invites, creating flowcharts, etc. It is imperative that this individual has great organizational and communication skills to ensure effectiveness. The main goal of this role is to truly act as support to the internal staff / users.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is seeking a reliable, dependable, and proactive Administrative Assistant to join a global travel insurance company on a 3-month contract. We're looking for someone who shows up, takes... More initiative, and gets things done. The pay for this role is $18-$20 an hour.Key Responsibilities? Provide general administrative support to the claims team? Manage inboxes, respond to basic client inquiries, and route messages appropriately? Assist with data entry, policy documentation, and file organization? Maintain accurate records and keep internal systems organized? Support agents with day-to-day tasks as neededTake ownership of assigned tasks and follow through without constant oversightWe are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Insight Global is hiring an Administrative Assistant for one of it's top government services clients in Warrenton, VA. The Admin Assistant will serve as a first point of contact for incoming phone... More calls, emails, and visitors, ensuring inquiries are routed appropriately and handled with discretion. The Administrative Assistant manages office logistics such as ordering and tracking supplies, coordinating incoming and outgoing mail, assisting with expense report preparation, and maintaining organized records. They perform routine data entry, update internal databases, and handle sensitive information with a high level of accuracy and confidentiality. The role also works closely with outside vendors to coordinate IT and communications support, helping resolve day-to-day technical needs. This position requires strong organizational skills, the ability to juggle multiple priorities, and a proactive mindset to support both independent work and team-based initiatives in a fast-paced, compliance-driven environment. The role requires onsite presence Monday-Friday in Warrenton, VA.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

Day-to-day:As an Administrative Assistant, you will be working closely with a team of 5 who support Supply Chain and Vendor movement within their company. You will organize board rooms, provide... More administrative assistance to the manager and senior manager, and also maintain/organize documents and meeting notes.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

The Administrative Assistant supports a variety of administrative activities assisting the division personnel in performing their duties and responsibilities with a high degree of safety,... More reliability, and efficiency within the department. This individual contributor role is responsible for working with the leadership of the Material, Components, Transitions, Maintenance Planning & Technical training teams to efficiently manage the administrative, technology and business management functions of the team.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less

We?re hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9... More rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include:? Collecting and tracking I-9 documentation from employees across multiple U.S. offices? Scanning, uploading, and organizing documents into designated systems? Reviewing documents for accuracy and completeness? Following up with offices and/or employees on missing or incorrect information? Maintaining detailed tracking of outreach, received documents, and outstanding items? Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I-9 requirementsThis position involves high volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.Less