Office Assistant

Insight Global is seeking a highly organized and professional Office Assistant to support the day-to-day administrative and bookkeeping functions of our growing business. This role is ideal for someone who thrives in a task-driven environment, enjoys keeping operations running smoothly, and can effectively manage both internal processes and external customer/vendor relationships. The ideal candidate will have 2–4 years of office administration experience and experience working for a family-owned business is highly preferred, as this position requires flexibility, accountability, and a willingness to wear multiple hats. The best candidate for this role is someone who is highly organized, dependable, and detail oriented. They enjoy working in a task-driven environment, can manage multiple priorities efficiently, and take pride in providing excellent service to both customers and vendors. A strong work ethic, professionalism, and a history of long-term employment are essential for success in this position.

Day-to-Day
Log accounts payable and accounts receivable transactions
Assist with bookkeeping and maintaining accurate financial records
Manage filing systems and maintain organized records
Answer and direct incoming phone calls professionally
Support customer and vendor communications
Maintain vendor relationships and assist with customer service inquiries
Enter and update information within CRM systems and SupplyPro
Utilize Microsoft Excel for tracking, reporting, and data management
Provide general administrative support to leadership and office staff

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

2–4 years of office administration or office assistance
Experience with Accounts Payable and Accounts Receivable processes
Proficiency with Microsoft Excel
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Professional demeanor with strong phone etiquette
Proven longevity and stability in previous positions
Ability to prioritize tasks and work independently

Experience with SupplyPro
Prior experience working in a family-owned business
Construction, lighting, or related industry experience

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.